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PERSONAL SECRETARY TO CEO [AB4121-01]

Job title: PERSONAL SECRETARY TO CEO [AB4121-01]
Location: Malaysia
Specialisation:
Industry: Engineering
Salary: 2500.00 - 4000.00
Start date: 15 Apr 2021
Job Reference: 45841
Contact details: Shereena Lim
Contact email: shereena.lim@jac-recruitment.com
Contact-phone: +60 3 2202 1000
Job published: 3 minutes ago

JOB RESPONSIBILITIES

  • To manage the CEO’s calendar, bookings, appointments, meetings, lunch or dinner reservations with clients, transportation, and interviews.
  • To manage office administration issues on bookings for meeting rooms and venues, general document filings, meeting minutes, expenses for submissions, and tariff committee meetings chaired by CEO.
  • To support for CEO on compiling data for preparations of slides and revision of reports and follow ups.
    Maintain CEO’s office systems, including data management and filing.
  • To support for CEO on compiling data for preparations of slides and revision of reports and follow ups.
  • Assist CEO in researching and following up with action on matters which fall within the CEO’s responsibility – chasing responses, triggering follow-up action.
  • Organise meetings and ensure that CEO is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
  • Meet and greet visitors at all levels of seniority.
  • Supervise all incoming/outgoing mail.
  • Any other duties as may reasonably be required by the CEO.


JOB REQUIREMENTS

  • Possess a Diploma in Secretarial.
  • Strong knowledge of secretarial and administrative procedures
    At least 3 year(s) experience working in similar position is required.
  • Good English language skills (speaking, listening, writing and reading)
  • Good inter-personal skills and must be able to communicate effectively with all level of staff
  • Required Skill(s): Communication Skill, Interpersonal Skill, Strong attention to detail and accuracy and able to multi-task.
  • Independent, accountable, highly motivated with initiative-taking.
  • Excellent organizational and time-management skills.
  • Computer literate and well versed in Microsoft Office.
  • Able to maintain strict confidentiality