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PGP DISTRIBUTION OPTIMISATION MANAGER - GAS INDUSTRY [ZL1324-11]

Job title: PGP DISTRIBUTION OPTIMISATION MANAGER - GAS INDUSTRY [ZL1324-11]
Contract type: Permanent
Location: Federal Territories - Kuala Lumpur
Specialisation:
Salary: 11000.00 - 13000.00
Start date: 22 May 2021
Job Reference: 46064
Contact details: Zita Lukas
Contact email: zita.lukas@jac-recruitment.com
Contact-phone: +60 3 2202 1000
Job published: 3 days ago

JOB RESPONSIBILITIES:

Safety, Health, Environment & Quality (SHEQ)

  • Accountable for overall transport safety & quality performance and statutory compliance
  • Lead distribution safety programs to improve safety statistics of the country
  • Guidance to team for launching new campaigns & initiatives to enhance safety culture
  • Direct involvement / supervision in the Incident Investigation & Root Cause Analysis
  • Responsible for implementation of corrective & preventive action across country
  • Effective utilization of resources in upbringing of safety culture in contractors, drivers, loaders.
  • Safety & Functional trainings to teammates, transporter supervisors and drivers/loaders
  • Ensure the audit compliance of SHEQ/Statutory standards
  • Accountable for closure of assessments findings (CAR) and compliance
  • Responsible for Zero Stock Outs (Run Outs)
  • Working towards achieving country’s safety goal
  • Accountable for customer satisfaction by ensuring safe and on-time supplies to customers
  • Ensure all Customer complaints, in coordination with SHEQ & Sales personnel are addressed in time bound manner.
  • Ensuring the implementation & governance of following programs, and necessary actions are being taken for improving the performance

Field Distribution Operation

  • Work closely with Field Distribution team and Planning/Scheduling team
  • Monitoring site wise / region wise distribution performance with respect to key deliverables – Safety, Efficiency, Statutory Compliance, Reliability, Quality & Productivity.
  • Meeting business targets - ensure each distribution facility meet its daily / monthly / yearly plan
  • Developing effective programs for taking overall performance to the next level
  • Optimum utilization of resources; Manpower (including drivers) – right allocation as per business volume & other constraints; Machines (trucks/trailers/equipment) – using up to the maximum level; Money – Using allotted capex / budgeted amount in the right projects
  • Team skill development; Conducting Training Need Analysis (TNA) for each individual and coordinating with corporate teams (Safety/HR) for necessary training – functionals & soft skill development
  • Support in developing new or modifying existing programs / work processes
  • Strategic decision in developing new or upgrade existing infrastructure like driver rest room, driver coaching room, maintenance workshop, distribution office, vehicle parking, weighbridge etc.
  • Safety & statutory compliance in executing the project

Cost Management, KPI & Productivity

  • Review asset utilization (Time & Capacity) with Area Distribution Managers.
  • Accountable to improve Key Performing Indicators (KPI) of country in comparison to last benchmark
  • Carry out Fleet Mix Analysis to estimate right number & right type of vehicles required for business
  • Vehicle performance monitoring & optimization to control Variable Distribution Cost (VCD)
  • Support team in developing efficient logistic model and cost-effective route management
  • Review drop sizes periodically, and work with Scheduling Team & Country Business Team on improvement projects like changeover of delivery mode from cylinders to liquid containers etc.
  • Productivity; Lead brainstorm sessions to identify potential areas of improvement, Provide necessary training on skill development / six-sigma, Meeting the saving targets of the country, Ensure regionally driven projects are being executed at site level as per guidelines
  • Review Tableau Dashboards on regular basis

Fleet Management (includes vehicle, other equipment)

  • Ensure whole fleet (owned or contracted) is maintained as per set guidelines or SOPs
  • Conduct periodic reviews of fleet maintenance programs to ensure its compliance as per company and statutory norms

Contractor Management (includes transport contractor, driver supplying agencies, other vendors etc.)

  • Direct involvement required in new transport contractor evaluation, qualification, and induction
  • Reviewing contractor wise score card on periodic basis and taking appropriate actions (reward or reprimand) to improve performance
  • Periodic visits to transporter maintenance workshops and operations site to ensure compliance to Linde safety requirements
  • Facilitate random/surprise audits at contractor’s site in coordination with TSM and ADM
  • Ensure necessary trainings & knowledge sharing sessions are conducted for transport contractors

Driver Management

  • Review and set the Driver Ratio required per vehicle (including bench) to ensure smooth supplies
  • Ensure new driver Selection/ Recruitment/ Training/ Induction program is as per guidelines
  • Oversee implementation of Driver Reward & Reprimand program
  • Participate in at least one driver safety meeting per month and share expectations
  • Ensuring driver wise performance score card (DRP) is reviewed on periodic basis
  • High Risk Drivers are taken through proper coaching sessions
  • Necessary actions are being taken on regular / willful violators
  • Review the tableau dashboard reports and drive the performance improvement plan

Reports & Reporting

  • All incidents (including near misses) involving vehicle, equipment or driver/loaders must be reported immediately to the senior management and concerned persons.
  • Reliability events (vehicle breakdown & non-availability, manpower & scheduling issues) & all customer service failures.
  • Monthly Operational & Safety KPIs to Country Leadership Team and Regional Distribution Team
  • Closure of corrective action (CAR) from Audits, Directives, alerts etc.
  • Implementation status of Safety Programs & initiatives and Projects (productivity, infrastructure)

REQUIREMENTS:

  • Minimum of 8 (seven) years’ experience in large multi discipline and diverse logistics & supply chain operations, preferably from cryogenic industry or gas & chemical industry will be an added advantage
  • Graduate degree holder, preferably in Engineering or Science or Logistics / Supply Chain Management
  • Master’s in business administration (MBA) or Post Graduate Diploma in Business Administration
  • Languages (MUST): Local and English (read, speak, and write)
  • Expert in Transportation Management, Road Safety, Contractor Management & Project Execution, good knowledge on Maintenance Workshop Management will be an added advantage
  • Proficient computer knowledge (MS Office specially Excel, Presentations, ERP preferably SAP)
  • Clear understanding of motor vehicles rules & regulations and logistics environment of the country