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OFFICE ADMINISTRATOR

Job Title: OFFICE ADMINISTRATOR
Contract Type: Permanent
Location: Malaysia
Specialisation:
Industry: Healthcare & Pharmaceutical
Job Reference: 43691
Contact Details: Low Mun Yee
Contact Email: munyee.low@jac-recruitment.com
Published: about 1 month ago

Job Description:

  • Managing the Administration Tasks of the Day to Day Office work related and unrelated to case management.
  • To support the quality and efficiency of the work of the office and its team and provide admin help and support where needed.
  • Responsible for maintenance of office equipment (copier, fax, shredder, etc.) and operating the repair/support services when necessary.
  • Manage all Filing Duties.
  • Support in all Procurement duties.
  • Support SG Head of Operation in all projects
  • Greeting visitors, answer the incoming telephone calls and taking notes & action.
  • Organize and maintain diaries, including travel arrangements, staff meetings and other events.
  • Handle all relevant mail correspondence, archive and office supply activities in a timely manner as per the company's SOP and service level act.
  • Supervise ordering of supplies, stationery, equipment, furniture and fittings.
  • Arrange meetings, booking meeting rooms, drivers, travels etc.
  • Manage Post & Couriers.
  • Support compliance with legislation relating to security, information security, and safety.
  • Ensure that premises and staff insurance are maintained.
  • Ensure adequate cleaning, maintenance, safety, fire prevention and general security for the premises.
  • Provide staff training in necessary areas of maintenance, safety, fire prevention and general security of the premises.
  • Work with the building manager to arrange the repair, replacement, and decoration to maintain good order of the premises and fixtures.
  • Liaise with suppliers of IT and telecoms to ensure smooth running of the service.
  • Trouble shoot with assistance from support services.
  • Coordinate needs with Head of Operations, Global IT & IS Manager.
  • Manage the office according to aims and objectives agreed with the Global & Local Management and approved by them.

Job Requirements:

  • Candidate must possess at least a Bachelor's Degree, Post Graduate Diploma, Professional Degree, Economics, Human Resource Management, Business Studies/Administration/Management, Commerce or equivalent.
  • At least 5 year(s) of working experience in the related field is required for this position.
  • Applicants must be willing to work in KL Center.
  • Preferably Senior Executives specializing in Clerical/Administrative Support or equivalent.