Our client specializes in precision manufacturing and advanced materials, providing critical components and assemblies for semiconductor equipment and other high-tech industries. They are currently looking for Personal Assistant to Managing Director that play a crucial role in providing comprehensive administrative and secretarial
Job Responsibilities
- Maintain and organize MD's schedule including meetings, appointments, and travel management
- Coordinate and schedule internal and external meetings ensuring timely communication and follow-up
- Manage incoming calls, emails, and other forms of communication on behalf of the managing director
- Draft and prepare professional correspondence, reports and documents
- Organize and maintain physical and electronics files, ensuring easy retrieval of information
- Prepare and review documents, presentations and reports ad required
- Make travel arrangements including booking flights, hotel and transportation for the managing director.
- Coordinate and set up meetings, ensuring all necessary resources and materials are prepared in advance
- Record minutes of meetings and distribute them to relevant stakeholders
- Handle sensitive information with discretion and maintain confidentiality in all matters related to the MD's office.
Job Requirements
- At least bachelor's degree in any field
- Minimum 5 years of experience in similar role, supporting top-level executives (Managing Director, C levels)
- Excellent organizational and time-management skills
- Strong written and verbal communications in English, Malay and Mandarin
- Ability to work independently and collaboratively in a fast-paced environment