The client:
The client is a global commodity warehousing and logistics business. Specialise in handling, storage
and processing of commodities including non-ferrous and ferrous metals, ferroalloys, project cargo,
oil & gas, and other agricultural products. In addition, they are an approved warehouse keeper of
the London Metal Exchange, and we provide LME warehousing and associated services to traders,
producers, financiers, and consumers of base metals. The global head office is located in Zug,
Switzerland, with each region operating in semi-autonomous offices with their own corporate
functions including commercial, finance HR, legal and operations. The Regional Head Office for the
Asia Pacific business is in Singapore and is responsible for China, Hong Kong, Indonesia, Malaysia,
South Korea, Taiwan, Thailand, and Vietnam etc.
and processing of commodities including non-ferrous and ferrous metals, ferroalloys, project cargo,
oil & gas, and other agricultural products. In addition, they are an approved warehouse keeper of
the London Metal Exchange, and we provide LME warehousing and associated services to traders,
producers, financiers, and consumers of base metals. The global head office is located in Zug,
Switzerland, with each region operating in semi-autonomous offices with their own corporate
functions including commercial, finance HR, legal and operations. The Regional Head Office for the
Asia Pacific business is in Singapore and is responsible for China, Hong Kong, Indonesia, Malaysia,
South Korea, Taiwan, Thailand, and Vietnam etc.
Responsibilities:
• Arrange and coordinate all import and export shipping matters according to clients’
requirements.
• Coordinate with various shipping and forwarding contractors and internal warehouse
operations to support timely receipt and delivery of shipments to customers.
• Fulfil orders and generate reports using the Company’s in-house warehouse management
system.
• Collaborate with finance department to ensure timely and accurate billing.
requirements.
• Coordinate with various shipping and forwarding contractors and internal warehouse
operations to support timely receipt and delivery of shipments to customers.
• Fulfil orders and generate reports using the Company’s in-house warehouse management
system.
• Collaborate with finance department to ensure timely and accurate billing.
Accountabilities:
• Account Management
• Attend to customer inquiries in coordination with the Commercial and Customer Service Manager and manage Customer's expectation.
• Trouble shooting/solving of daily operations issues.
• Escalate any customer’s complaints to the Team Leaders or Customer Service Manager.
• Timely and error free processing of customer’s instructions such as warranting, title transfer and warehouse receipt.
• Attend to customer inquiries in coordination with the Commercial and Customer Service Manager and manage Customer's expectation.
• Trouble shooting/solving of daily operations issues.
• Escalate any customer’s complaints to the Team Leaders or Customer Service Manager.
• Timely and error free processing of customer’s instructions such as warranting, title transfer and warehouse receipt.
Planning and Co-ordination
• Prepare Work Order Instructions for on-site warehouse teams and follow up till completion of the job.
• To escalate any claims, disputes etc. to Team Leaders or Customer Service Manager.
• Assist on ad-hoc reporting matters or any other assigned task given by Team Leaders.
• Monitor closely to the progress of work orders and keep the customer informed on regular basis.
• To verify and check the logistics documents (such as draft BL or packing list) from LSP before forwarding to the customers.
• To escalate any claims, disputes etc. to Team Leaders or Customer Service Manager.
• Assist on ad-hoc reporting matters or any other assigned task given by Team Leaders.
• Monitor closely to the progress of work orders and keep the customer informed on regular basis.
• To verify and check the logistics documents (such as draft BL or packing list) from LSP before forwarding to the customers.
Exchange Compliance
• To ensure parcels for warranting are in compliance with LME regulation. To liaise closely with Operations and Exchange Compliance Manager.
System Data and Inventory
• To update the Logistics system.
• To send inventory report to customers and banks on regular basis.
• Report to be checked by Team Leaders before sending to external parties.
Costing and Billing
• Timely and accurate billing to customer.
• Ensure costing is completed in CLS8 and review job budget with consideration of additional charges.
• Engage with customer to ensure timely payments to AR invoices.
• Target to minimize ageing payments that are more than 30 days.
• To ensure Job Costing is up to date once the job is completed. Include provision in the job costing sheet if foresee unexpected charges.
• To inform customer timely for additional charges incurred.
• To clarify timely on the LSP invoices to ensure accurate AP payments from Finance department.
• Ensure costing is completed in CLS8 and review job budget with consideration of additional charges.
• Engage with customer to ensure timely payments to AR invoices.
• Target to minimize ageing payments that are more than 30 days.
• To ensure Job Costing is up to date once the job is completed. Include provision in the job costing sheet if foresee unexpected charges.
• To inform customer timely for additional charges incurred.
• To clarify timely on the LSP invoices to ensure accurate AP payments from Finance department.
Job File Management
• Maintain accurate documentation and filing.
• To indicate/update the cover file with detail job information.
• To indicate/update the cover file with detail job information.
General
• Any other tasks or assignments as may be assigned from time to time
Requirements:
• Minimum Diploma in Logistics and Supply Chain management.
• Relevant working experience preferred.
• Experience in import/export procedure and documentation.
• Demonstrated warehousing and logistics operations expertise.
• Ability to work on cross-functional and multicultural teams.
• Meticulous, responsible and positive work attitude.
• Mature and able to work independently with minimal supervision.
• Excellent communication and analytical skills.
• Able to handle company information with confidentiality and discretion.
• Candidates with knowledge of freight forwarding and/or experience in shipping will be an
added advantage.
• Proficient with Microsoft Office.
• Proficient in both spoken and written English and Mandarin (to liaise with Mandarin
speaking clients & associates).
• Able to perform effectively in a high pressure and fast paced working environment
• Relevant working experience preferred.
• Experience in import/export procedure and documentation.
• Demonstrated warehousing and logistics operations expertise.
• Ability to work on cross-functional and multicultural teams.
• Meticulous, responsible and positive work attitude.
• Mature and able to work independently with minimal supervision.
• Excellent communication and analytical skills.
• Able to handle company information with confidentiality and discretion.
• Candidates with knowledge of freight forwarding and/or experience in shipping will be an
added advantage.
• Proficient with Microsoft Office.
• Proficient in both spoken and written English and Mandarin (to liaise with Mandarin
speaking clients & associates).
• Able to perform effectively in a high pressure and fast paced working environment
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