Executive Secretary

• Provide comprehensive secretarial support to the Executive Chairman, Chief Executive Officer, corporate management team in Penang, as well as to visiting guests and dignitaries.
• Maintain and regularly update the Executive Chairman’s personal contact database to ensure accurate information is available for the Corporate Marketing & Communication Manager
• Coordinate all logistics for Board of Directors meetings, including venue arrangements, flight bookings, transportation, meals, and accommodation.
• Organize Corporate Management meetings and seminars, including preparing agendas, sending invitations, taking minutes, and managing infrastructure needs such as conference calls and file sharing.
• Ensure the group’s travel procedures are consistently updated and properly maintained.
• Handle all travel bookings for company personnel, customers, and executives, including flights and accommodations.
• Maintain an up-to-date visitor schedule for the group at all times.
• Compile, distribute, and update the official annual corporate calendar.
• Professionally manage and screen incoming calls for the Penang corporate management team.
• Efficiently manage the calendars of the Executive Chairman and Chief Executive Officer.
• Oversee and regulate the usage of designated meeting rooms.
• Provide proofreading and administrative support to the Corporate Legal Advisor on corporate and contract-related projects.
• Ensure all corporate documents are filed systematically and kept up to date.

Job Requirement

• Emphasize on discretion and confidentiality in handling sensitive information.
• High attention to detail and accuracy in documentation.
• Possess with professional demeanor and interpersonal skills in liaising with internal and external stakeholders
• At least 5 years of working experience in secretarial managing C-suites
• High English proficiency in reading, writing and speaking