Job Responsibilities
Manage the CEO’s daily administrative and operational tasks.
Coordinate appointments, travel arrangements, business schedules, itineraries, and general correspondence.
Organize in-house and external events.
Prepare and compile meeting materials, tools, and facilities for scheduled meetings, conferences, events take minutes when required.
Act as a communication liaison between the CEO and internal/external stakeholders to ensure effective message delivery.
Work closely with the CEO to keep them informed of upcoming commitments and responsibilities, following up appropriately.
Maintain confidentiality and handle sensitive information with discretion and professionalism.
Collaborate with cross-functional teams and other departments on special projects.
Adapt to changing priorities and manage multiple tasks efficiently in a fast-paced environment.
Assist with ad-hoc administrative and project requirements as needed.
Willing to travel outstation occasionally and work extra hours, weekends, or public holidays when required.
Job Requirements
Bachelor’s Degree or Diploma in Secretarial Practice, Business Administration, or a related field.
Minimum of 5 years’ experience as a Secretary or Personal Assistant supporting CEOs or Directors.
Excellent command of English, Bahasa Malaysia, and Mandarin (spoken and written).
Strong planning, organizational, problem-solving, time management, and multitasking skills; highly detail-oriented with exceptional accuracy.
Advanced proficiency in office management systems and Microsoft Office Suite.
High level of discretion and trustworthiness when handling confidential information.
Ability to work independently, take initiative, and demonstrate a sense of urgency, flexibility, and resilience in a fast-paced environment.
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