Growing high frequency trading company seeking a Senior Administrative Executive that responsible for high-level office management, coordination, and support to senior staff, contributing to overall organizational productivity and professionalism.
Job Responsibilities
- Manage and execute all general administrative tasks to ensure smooth office operations
- Monitor project progress by following up with internal teams and compiling status updates
- Take accurate meeting minutes and distribute them to relevant stakeholders
- Prepare and consolidate reports for submission to the General Manager (GM) and Chief Technology Officer (CTO)
- Handle procurement of office supplies and maintain inventory levels
- Arrange flight bookings and hotel accommodations for business travel
- Coordinate internal communications and assist in scheduling meetings and appointments
Job Requirement
- Diploma or Degree in Business Administration, Management, or related field
- Proven experience in administrative or executive support roles (minimum 3–5 years preferred)
- Experience in reporting, travel coordination, and project follow-up
- Familiarity with procurement processes and vendor management
- Strong written and verbal communication skills
- Excellent organizational and time management abilities
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to work independently and collaboratively across departments
- High level of discretion and professionalism when handling confidential information