Growing high frequency trading company seeking a Senior Administrative Executive that responsible for high-level office management, coordination, and support to senior staff, contributing to overall organizational productivity and professionalism.
Job Responsibilities
Manage and execute all general administrative tasks to ensure smooth office operations
Monitor project progress by following up with internal teams and compiling status updates
Take accurate meeting minutes and distribute them to relevant stakeholders
Prepare and consolidate reports for submission to the General Manager (GM) and Chief Technology Officer (CTO)
Handle procurement of office supplies and maintain inventory levels
Arrange flight bookings and hotel accommodations for business travel
Coordinate internal communications and assist in scheduling meetings and appointments
Job Requirement
Diploma or Degree in Business Administration, Management, or related field
Proven experience in administrative or executive support roles (minimum 3–5 years preferred)
Experience in reporting, travel coordination, and project follow-up
Familiarity with procurement processes and vendor management
Strong written and verbal communication skills
Excellent organizational and time management abilities
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to work independently and collaboratively across departments
High level of discretion and professionalism when handling confidential information